How to receive refund for check for an mistaken overpayment?
Question Details: I wrote a check to my dentist in which I accidentally wrote an incorrect and smaller amount in words than the correct amount I wrote in numbers. The dentist's office said they were paid the smaller amount and asked for another check to make up the $500 difference, which I provided. I have now found that my bank paid the larger amount, so I am out $500. How do I get this corrected?
Send them a letter detailing what you outlined above, indicating what the charge should have been, and with a redacted bank statement or website printout showing that both checks were paid, and for how much. (By "redacted" I mean white-out the accountant number and any transactions other than the two in question.) Ask for a refund (specify the amount) within a reasonable time (e.g. 10 business days).
If they don't refund, send them a follow-up letter with a copy of the earlier letter and bank statement; in the follow-up, state that if they don't refund the money within a further 10 days, you will be forced to file a small claims suit for it.
If they still don't refund, file the small claims case.