Can my employer refuse to comply with a retirement cash out form?
Question Details: I have recently left an employer and received severance and retirement cash out. In order to receive my retirement cash out, I had to fill out a packet. Within the packet was a requirement to have my spouse sign that I was receiving cash out and have it notarized. It stated both my spouse and notary signatures had to be on the same date. This was done. Additionally, the last page of the packet stated I had to sign in front of a witness and get the witness signature, with these signatures on the same date. I have done this and submitted the packet. My former employer is now stating they cannot action the request of cash out because the date that my witness and I signed are after the date that my spouse and notary signed by 7 days. It does not state anywhere in the document that the 4 signatures have to be on the same date. When I asked about this they said they knew but that they wanted it that way anyway. Can they force me to redo the packet and delay my cash out?
By definition, something must be notarized the day it is signed, since the notary must witness the signature and attest or certify that the person signing is the person he/she claims to be. If you and your witnessed signed 7 days after the notary, they were not properly notarized. While we have not seen the instructions on the document you describe, almost always, when signatures have to be notarized, all signatures must be notarized or signed in front of the notary. So generally, having the notary sign before you and your witnesses signatures would invalidate it.
Even if in this case, under the instructions for this particular document, only your wife's signature had to be notarized, it will be quicker to redo the packet than fight about this, since if they do not agree with you--as they evidently do not--you'd have to sue them, get a court to agree that you are right and they wrong, and get a court order that they pay you out. You can redo the packet much faster, and with less effort and cost, than it would take you to sue.