Can I request copies of records in my personnel file from my employer?
In many states there are laws that require that any employee be given access to most if not all such files. MN employers are required to provide employees with access to their personnel record upon written request. An employee is entitled to review his or her personnel record once every 6 months. A former employee may obtain a copy of his or her personnel file free of charge once a year for as long as the record is maintained (see Minnesota Statutes 181.961).
An employer must make available a personnel record (or an accurate copy, without charge) for review by the employee or former employee during its normal hours of business operation at the employee’s place of employment or nearby location, which may or may not be during the employee’s working hours. A Company representative may be present while the employee reviews his or her personnel record. The Company may deny the employee or former employee the right to review his or her personnel record if such individual’s request to review is not made in good faith.